Founded in 1987, Vanwin Coatings is a Chesapeake, Virginia based company that specializes in Industrial Marine, MIL-Spec Coatings, and Powder Coating Services. We pride ourselves in delivering quality solutions for our customers safely and with integrity.
As a growing company with a collaborative and dynamic work environment, Vanwin Coatings is seeking a highly skilled individual to add to our Administration Team. A successful candidate will excel in these essential areas:
Duties
- General office duties, to include but not limited to (phones, filing, copying, scanning, faxing, etc.
- Support Payroll management
- Handles employment-related inquiries from applicants, employees, and supervisors, and refers complex and/or sensitive matters to the appropriate staff
- Liaise with IT and facilities to maintain a properly functioning work environment
- Support and track Base Employee Access & Security
- Support recruitment activities as needed
- Support payables and receivables
- Support admin leadership with project reports and cashflows at a monthly, quarterly or bi-annual budget meeting
- Collaborate with Purchasing Dept on all vendor invoices and payments.
- Provide general support to visitors
- Coordinate schedules, appointments
- Handle customer inquiries and complaints
- Support new employee onboarding
- Ensure security, integrity and confidentiality of data
- Practice sound procedures for record keeping
- Support adherence to office policies and procedures
- Ensure filing systems are maintained and current
- Work with purchasing for office supply acquisitions
- Assists in vendor management and outsourcing oversight
- Work with Insurance Broker to obtain needed Certificates of Insurance
- Performs other duties as assigned
Education and Requirements
- At least 3 years of administration experience
- Proficiency in QuickBooks Enterprise, Sage, or Similar
- Strong computer skills and proficiency in Microsoft word and excel.
- Strong and professional reporting, multi-tasking, problem solving, interpersonal and communication skills
- Ability to exercise sound judgment and work independently yet within deadlines.
- High levels of integrity, work ethic and dependability
Additional Requirements
- Good driving record
- Valid Driver’s License
- Consistent access to reliable transportation
- Clean background that would enable military base access.
Benefits
- 401K
- Dental Insurance
- Health Insurance
- Paid Time Off
- Vision Insurance
Our employees’ health and well-being are important to us; as such, Vanwin is a Drug-Free Workplace. Employees must report to work fit for duty and free of any adverse effects of illegal drugs or alcohol. The Company permits the legal use of prescribed drugs on the job if they do not impair your ability to perform the essential functions of your job effectively and safely without endangering others. Vanwin prohibits the manufacture, use, and distribution of controlled substances in the workplace.
EOE M/W/Disability/Vets
Vanwin Coatings of Virginia, LLC is an equal opportunity employer (EOE/EEO) as such provides equal employment opportunities to all employees and applicants for employment. Vanwin Coatings prohibits discrimination and harassment of any type. All employment decisions at Vanwin are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
About Vanwin Coatings:
Vanwin Coatings of Virginia, L.L.C. is a preeminent regional coatings business serving defense contractors and industrial customers located primarily in the eastern United States. The Company is known for its extensive capabilities in corrosion control and the high quality of its work. It maintains industry leading certifications. Through its two facilities in Chesapeake and Suffolk, Virginia it provides painting and powder coating services to customers across the region.