Position Title: Subcontracts Administrator I
Work Location: Chesapeake, VA - In Office
FLSA Status: Full-Time, Non-Exempt
REQ#25_012305
Summary of duties – An entry-level role supporting the management of subcontracts within a government prime contracting environment. This role focuses on the administration of basic subcontracts while learning compliance and regulatory requirements under federal contracting guidelines. Requires a minimum of independent business judgment and a high degree of management attention.
Specific description of duties:
- Review Statements of Work (SOW) and performance requirements
- Participate in training programs to develop a solid understanding of FAR/DFARS and government contracting principles to ensure company and subcontractors compliance with applicable federal regulations, and/or company policies and procedures.
- Coordinate and support the various Prism Departments (Operations, Contracts, Accounting, Quality Assurance) regarding subcontractor oversight and requirements.
- Assist with drafting, negotiating, and executing non-complex subcontracts and purchase orders.
- Prepare, perform, and document all phases of the procurement process such as: competitive source selections; prepare solicitations and proposals; evaluate subcontractor proposals including cost/price analysis; negotiate for best value; make award determination with oversight from the Subcontracts Manager.
- Assist with all facets of Subcontract Agreements and Purchase Order formation, negotiation, execution, administration, and closeout.
- Monitor subcontractor performance to ensure compliance with all subcontract terms and conditions including schedule and delivery, scope of work, and cost/price parameters.
- Route subcontract issues regarding subcontractor performance, claims, and scope change requests and escalate issues as necessary.
- Maintain subcontract documentation, including correspondence, modifications and electronic files for review and audit.
- Track and report small business achievement and goals.
- Monitor subcontractor spending levels to ensure Limitation of Funds correspondence is submitted. Coordinate information with Program Managers/Financial Analysts.
- Prepare daily, weekly, and monthly reports to supply to the Subcontracts Manager to ensure the status of subcontracts can be communicated to the Program Manager, Project Mangers, Director of Contracts, Supply Chain Director and Executive Leadership.
- Full time position, some overtime and travel possible.
- Must be able to work independently or in a team environment.
- Performs other duties as assigned by the Subcontracts Manager.
- Performs any other assignments or tasks as needed or requested by management to assist in accomplishing the organization’s mission, objectives and goals.
Education / Specialized training –
· At least two (2) years of subcontracts, supply chain, or contracting related experience in DoD/AIT installations arena.
· Deltek experience desired, but not required, CostPoint Version 8.2 a plus.
· Basic knowledge of FAR/DFAR.
· Experience with CPFF, CPIF, FPI, and FFP contract types.
· Familiarity with government contracting processes.
· Experience with DCAA and DCMA audits and compliance, including CPSR and Business System Reviews.
· Must be proficient in Microsoft Outlook, Word, Excel and SharePoint.
· Must be familiar with Adobe Acrobat
Security Clearance –
· Must be able to obtain and maintain a CAC and SECRET security clearance
· U.S. Citizenship Required
Physical/Environmental Job Requirements –
Physical requirements include the following:
· Lifting/moving up to and including 25 pounds
Company Overview:
Prism Maritime, LLC is a premier maritime service provider for Alteration Installation Team (AIT) and Modernization related Services in support of US Maritime and Shore-based clients. Prism Maritime is a privately held business headquartered in Chesapeake, VA, with offices in San Diego and Ventura, CA. Established in 2006, Prism Maritime currently employs over 250 professionals and maintains an ISO 9001-2015 certified Quality Management System.
Prism Maritime is an EEO/AA employer. We invite resumes from all interested parties without regard to sex (including pregnancy and related conditions), gender identity, gender expression, sexual orientation, race, color, religious creed, national origin, ethnic origin, physical or mental disability, protected Veteran status, age (40 and older), Ancestry or any other characteristic protected by federal, state, or local laws. U.S. citizenship is required for most positions.
If you need special assistance or an accommodation while seeking employment with us, please email hropportunities@prismmaritime.com or call: 757-460-8800.
To Apply: Visit www.prismmaritime.com and click on Careers>Job Openings
All applications are active for 90 calendar days. After 90 days you must re-apply to still be considered for this position.