Position Title: Subcontracts Administrator II
Work Location: Chesapeake, VA - In Office
FLSA Status: Full-Time, Non-Exempt
REQ#25_012305A
Summary of duties – The Subcontracts Administrator II is a mid-level role supporting the management and administration of subcontract relationships within a government prime contracting environment. This role focuses on the administration of basic to moderately complex subcontracts while ensuring compliance with government federal regulations and corporate policies/procedures. Requires a minimum of independent business judgment and a high degree of management attention.
Specific description of duties:
- Review Statements of Work (SOW) and performance requirements for accuracy and compliance.
- Review and analyze subcontractor proposals to align with technical and financial requirements.
- Ensure company and subcontractors compliance with FAR/DFAR, applicable regulations, and /or company policies and procedures.
- Ensure subcontractor compliance with cybersecurity, export control, and quality standards.
- Coordinate and support the various Prism Departments (Operations, Contracts, Accounting, Quality Assurance) regarding subcontractor oversight and requirements.
- Draft, negotiate, and administer subcontracts of basic to moderate complexity, including fixed-price and cost-plus agreements.
- Prepare, perform, and document all phases of the procurement process such as: competitive source selections; prepare solicitations and proposals; evaluate subcontractor proposals including cost/price analysis; negotiate for best value; make award determination.
- Responsible for all facets of Subcontract Agreements and Purchase Order formation, negotiation, execution, administration, and closeout.
- Monitor and track progress of subcontractor performance to ensure compliance with all subcontract terms and conditions including schedule and delivery, scope of work, and cost/price parameters.
- Resolve issues regarding subcontractor performance, claims, and scope change requests.
- Maintain subcontract documentation, including correspondence, modifications and electronic files for review and audit.
- Track and report small business achievement and goals.
- Monitor subcontractor spending levels to ensure Limitation of Funds correspondence is submitted. Coordinate information with Program Managers/Financial Analysts.
- Prepare daily, weekly, and monthly reports to supply to the Subcontracts Manager to ensure the status of subcontracts can be communicated to the Program Manager, Project Mangers, Director of Contracts, Supply Chain Director and Executive Leadership.
- Must be able to work independently or in a team environment.
- Full time position, some overtime and travel possible.
- Mentor and support Level 1 administrators as needed.
- Performs other duties as assigned by the Subcontracts Manager.
- Performs any other assignments or tasks as needed or requested by management to assist in accomplishing the organization’s mission, objectives and goals.
Education / Specialized training –
- Bachelor’s Degree in Business Administration, or related field, plus two (2) years’ experience; or four (4) years’ experience in DOD/AIT installations arena preferred, in lieu of degree.
- Deltek experience desired but not required. CostPoint Version 8.2 a plus
- Extensive FAR/DFAR knowledge
- Experience with CPFF, CPIF, and FFP (sub)contract types
- Experience with DCAA and DCMA audits and compliance, including CPSR and Business System Reviews
- Must be proficient in Microsoft Outlook, Word, Excel, and SharePoint
- Must be proficient in Adobe Acrobat
Security Clearance –
- Must be able to obtain and maintain a CAC and SECRET security clearance.
- U.S. Citizenship required.
Physical/Environmental Job Requirements –
Physical requirements include the following:
· Lifting/moving up to and including 25 pounds
Company Overview:
Prism Maritime, LLC is a premier maritime service provider for Alteration Installation Team (AIT) and Modernization related Services in support of US Maritime and Shore-based clients. Prism Maritime is a privately held business headquartered in Chesapeake, VA, with offices in San Diego and Ventura, CA. Established in 2006, Prism Maritime currently employs over 250 professionals and maintains an ISO 9001-2015 certified Quality Management System.
Prism Maritime is an EEO/AA employer. We invite resumes from all interested parties without regard to sex (including pregnancy and related conditions), gender identity, gender expression, sexual orientation, race, color, religious creed, national origin, ethnic origin, physical or mental disability, protected Veteran status, age (40 and older), Ancestry or any other characteristic protected by federal, state, or local laws. U.S. citizenship is required for most positions.
If you need special assistance or an accommodation while seeking employment with us, please email hropportunities@prismmaritime.com or call: 757-460-8800.
To Apply: Visit www.prismmaritime.com and click on Careers>Job Openings
All applications are active for 90 calendar days. After 90 days you must re-apply to still be considered for this position.